ALIA Schools Online Forum: Teams in School Libraries – Day 2

42013030-teamwork-concept-chart-with-business-elements-hand-drawn-on-blackboard

ALIA Schools Online Forum ‘Teams in School libraries’:

Day 2 – Being in or Leading a Team

Welcome to the second day of the ALIA Schools Online Forum: Teams in School Libraries.

Today’s question is:

When working in or leading your school library team WWW (What works well …) and/or EBI (Even better if…)?

We look forward to your responses and thank you for taking the time to participate.

Advertisements

14 thoughts on “ALIA Schools Online Forum: Teams in School Libraries – Day 2

  1. When working in or leading your school library team what really works is making the effect to ensure you listen to what everyone has to say and making sure that they also listen and that everyone gets a say no matter whether they agree or disagree. It is very important to let everyone have their say. Sometimes we are never all going to agree, this will ensure they feel that what they said is important to the team.

  2. I believe communication is the key to working or leading an effective and efficient team. Communication of issues, concerns, processes and delivery of service is passed on and shared with every member of the team is essential. The key benefit of this is a team that is working together collaboratively, respectfully and harmoniously.

  3. I believe communication is the key to working or leading an effective and efficient team. Communication of issues, concerns, processes and delivery of service is passed on and shared with every member of the team is essential. The key benefit of this is a team that is working together collaboratively, respectfully and harmoniously.

      • We use Wunderlist in our library. With people working different days and as I’m often out of the library due to other roles I hold in the school, I find it a great tool to facilitate the distribution of duties and to track progress.

        I have set up multiple shared lists based on various aspects of the library (ordering, research requests, agenda items, events, etc) and staff can add tasks when they think of things. It also allows staff to pass on a task to the next staff member when they have completed their aspect. I receive notifications as jobs are completed which helps me to monitor progress.

        I would say the uptake has been well received by most staff, the key is to consistently use it and insist staff check it daily. Equally important is for people to turn off email notifications for their account. It defeats the purpose if staff are having to constantly clear emails. It’s a great tool for streamlining communication and sharing the workload as requests, tasks and allocations are transparent for the whole team allowing everyone to have a clear overview of what is happening at all times.

      • We use OneNote. e have team meeting pages including our shared reading pages. We plan our reading classes on a OneNtotepage. We use it for our own projects and share with the people in our teams.

  4. I agree that communication and listening are very important in teams. As well as regular team meetings, I value the opportunity to meet one on one with team members once a term.

  5. Keeping everyone informed is vital, especially when major changes are happening. However, sometimes too much information can be an issue; particularly at the change planning stages. Some staff members become very unsure if they don’t have firm information.
    Informal communication is equally as important as formal/structured communication. However, the larger the team the greater the need for formal/structured communication to ensure that everyone receives the same information.
    We are discussing library teams; in many schools it is a team of one. The ‘team of one’ needs to ensure that they are a member of other decision making teams within the school so they are able to positively influence others and not suffer from negative influences/ decisions.
    A technique I saw implemented that worked well with a large team was:
    The school was planning to move from a 6 period day to a 4 period day. Staff had a number of concerns. A whiteboard was placed in the staffroom. Teachers were able to write their concerns on it anonymously. These concerns were answered on the board each day. When the board filled it was cleared so there was space for new questions/concerns. The end result was that the school successfully moved to a four-period day with all staff engaged and supportive.

  6. A combination of WWW and EBI allows for celebrating achievements but also taking time to look for ways that things can be even better. It can be important to recognise that these are often only small things that can culminate in something big.

  7. I find the challenge of a number of part-time members of the library team difficult to navigate. When I began as Library Manager 7 years ago, time fractions were such that we could meet weekly with everyone present. We had 4 members and anyone could raise issues, ideas and dreams. Time fraction reductions, and recently relief staff due to serious illness have reduced possibilities of formal meetings to minimum twice per term. This means one of us comes on a day off. We keep minutes, set timeline goals, and enjoy the opportunity to communicate face to face. I use emails, whiteboard notes with shared goals and set tasks for individuals. There are a number of after hours phone calls between 2 of us. It’s not perfect, but it’s the best we can do.

    • I have worked in a similar situation, however no one was prepared to come in on day off or discuss work out of hours so communication was challenging to say the least.

      • We have staff across different campus libraries andfind s meetings diffcult so have schedule standup 5 minute briefings every coupld of days. Whoever can attend is there. There is a briefing book for if you were not there and missed out. It helps share the daily who is doing what.

  8. Our school, & therefore library, is currently across 2 campuses, possibly being merged within the next decade. Both staff are part time. The manager, Lyn, works Mon at Middle and Snr (M&S) campus alone, I (assistant) work Tue-Fri at M&S campus alone, She also works Tue and Thu at the Jnr campus alone. There is no crossover day for face to face meetings like when we started (she also did Tue arvos with me) and a set phone call is difficult due to interruptions.
    As I am only an assistant, major decisions and purchases etc. for M&S library have to run through the manager, but because I am at the campus 80% of the time, and she only 20%, most teachers would see me as the senior, and therefore not understand the need for delayed referring of issues to her.

    WWW – Lyn is an incredibly good email and letter communicator, I am still ‘in development’ with that…by Friday afternoon, I just want to get home, not write an update email.
    – She is a very good encourager, keeps team morale high if I’m about to have a meltdown 🙂
    EBI – I kept a short daily log draft email of info the manager might need to know about, and forward it at the end of the week.
    – We had a crossover day or half-day again.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s